1*build a guest list
.. mind the dynamics of the list that no one should feel too out of place.
I had around 25 guests in the list.
Send the invites 3 weeks before the day, confirm availability 2 weeks before and have a back-up set of guests coz for sure, not everyone will be able to come. Have an allowance coz some bring plus ones or two even with RSVP. Be flexible and not get too stressed.
2*choose a party location
Suite your party theme, a close, well thermoregulated place would be safe for all weather.
Choose whether you want to prepare the food, or have it catered or book an exclusive spot at a restaurant instead.
Fortunately, I just tried a new cafe very near our place with such good food for fair price, it’s still in soft-opening and the place is small and perfect for my intimate surprise. It’s an artful space called A little piece of Sky which is picture ready aswell. Check here, http://m.facebook.com/alittlepieceofsky I booked it exclusively for dinner and onwards.
Be sure to consider and clarify details such as parking space, number of hours, additional fees, facilities available, get a map of directions, down payment, and check the staff. You need to know their capacity to serve you.
3*serve her favorite food
Well as much as you want everyone to enjoy what they’re eating, maybe start with pleasing the celebrant.
Easily, my mom claims “THIS is my favorite” on too many dishes.
4*choose an extravagant themed cake
Go back to the theme and be sure to have a good story behind it or make it obvious!
I told the story after mama blew the candles, it’s a treasure box with a golden heart in it. My mom’s birthday falls on Valentine’s Day (heart), she just turned 50 (golden) and she’s a treasure to us and for me (chest). (The “aweeee”s followed here)
This customized, and taste proof cake is by Jade, at Siena’s cakes Cebu City, Philippines
√decorate photos or a tarpaulin
√order her favorite flowers
√get balloons if you must
Just beautify however you think he or she will like it
This was edited by a good friend, Yvette. Click and check her compilation.
6*create a music playlist for the party
Favorite songs, or lounge music, party mix or love songs to old songs to whatever fits.
Don’t forget to check the place if these are available or if you’re allowed to bring speakers, microphones, laptops, projectors, if there’s wi-fi and the works.
I had old songs and new songs plus live singing. Music sets the mood so make sure it’s in tune to the moment.
7*ofcourse, THE PROGRAM
Once you’ve got all 1 to 6 covered, here’s the next course, the program is the ribbon which will connect and wrap all these elements to one memorable party.
It always depends on you, but when things don’t follow accordingly, follow things as it happens and make it look as planned. Be flexible and light-hearted, don’t stress it coz in the end,
you planned this surprise to make the celebrant HAPPY*
So, this is my surprise, and for every person I invited, I had to keep reminding them that it is a SURPRISE… for better measures, define that a surprise means that the celebrant does not know anything about it. Hahahaha cheers everyone!
This article is lengthy but I hope it’s helpful enough *.*